SUBJECT: Surrender of old Manual Titles for upgrading to Electronic Title

DATE: June 24, 2019

FROM: Administrator
Land Registration Authority

When the Land Registration Authority (LRA) embarked into computerization through the Land Titling Computerization Project (LTCP), around 16.6 Million titles of the 159 registries nationwide were scanned and uploaded in the database. However, the scanned image in the system is not the title itself but is only the picture thereof. The title remains the paper title kept in the vault of the registry office.

The aforementioned scanning of title, including the encoding of the entries thereof, serves as a preparatory process before the upgrading of the title to Electronic Title, the nature of which would be discussed herein later.

When there is a transaction involving the title, be it sale, mortgage, or any transaction that requires annotation, pursuant to Sections 54 and 57 of PD 1529, the Office of the Register of Deeds through its Records Officer is required to find the title to ascertain that it still exists because when it cannot be found, the office has to recommend the filing in court of a petition for the reconstitution of the lost title before any transaction can be had thereon.


          Another LRA Extension Office at Robinson’s Bank located at the Corporate Office in Robinson’s Galleria, Quezon City, was inaugurated last March 19, 2018.This is the 19th extension office that was established. This LRA Extension Office shall be capable of issuing certified true copies of titles covering properties located in different parts of the country in the comfort of its own office without need of personally going to different Registries of Deeds nationwide. “We all know how important it is for banks like you to be able to get the latest information relative to titles being used or offered as collateral. Fast, to-date, and reliable information is key to good business decisions that benefit not only the banks but, most especially, you clients,” says Deputy Administrator Ronald A. Ortile who represented the agency in this event. He expressed that the roll-out of the extension office will contribute to ease in doing business to Robinson’s Bank and its clients as LRA continues to explore more ways to simplify its services to the public through the use of modern technology.

          leopicImagine yourself confined at a Quezon City hospital with inadequate means to bankroll the surgery that is urgently needed to be performed upon you. Although there is a property in Quezon province that you may use as collateral for a loan with which to pay the required expenses, it is nonetheless one that you co-own with 3 other siblings. Thus, they separately executed 3 sets of Special Power of Attorney (SPA) in favor of your wife (since the 1st is already an American resident, the 2nd has a service contract in Singapore, and the 3rd is stationed in Cebu, being the branch manager of Jollibee in said city) authorizing the latter to constitute a Real Estate Mortgage (REM) over the said Quezon province property. You also executed a similar SPA in your wife’s favor.

         However, when Mr. Ravi Singh and your wife presented the REM, the 4 SPAs, and other necessary documents for the registration of the REM so he (Mr. Singh) may release the amount of the loan to your wife, the Register of Deeds (RD) refused to act on the same unless the 4 principals who executed the 4 sets of SPAs appear before him and acknowledge that the same are indeed their voluntary acts & deeds or in the alternative, he (RD) demanded that the Philippine Consular officers in America and Singapore as well as the Notaries Public in Quezon City & Cebu to appear before him and certify that the principals in the 4 SPAs indeed appeared before them and executed said documents in their presence.


Download Here >>

In line with evolving the corporate culture of the agency to one comparable with the more progressive of companies in the private sector as well as in other premier agencies of the government, the Authority sponsored a seminar for its managerial employees and lawyers.

                The Leadership Training on Core Competency: Delivering Service Excellence, Problem Solving & Decision Making, and Exemplifying Integrity, while apparently being verbosely-challenged in title, did not suffer any infirmity in its conduct.  Curated by Karen Mendoza, a Civil Service Commission-accredited speaker, the confab brought together sixty agency leaders both from the central office and select registries of deeds for a three-day series of lectures and workshops to bring them up to speed on required managerial skills.

Held from 27 to 29 November at the National Irrigation Administration Convention Hall and the Multipurpose Hall of the LRA, the colloquium tackled such matters as motivational leadership, stress management, and the classifying and managing of subordinates.

     Sa interes ng serbisyo publiko at tugon sa imbitasyon ni Atty. Luis Meinrado C. Pagulayan, Undersecretary, Legal Affairs Office at Council Secretary ng PARC (Presidential Agrarian Reform Council), ang tumatayong direktor ng CARP na si G. Joel R. Amores ay nagtungo sa siyudad ng Cebu noong Nobyembre 20-21, 2017.  Si Direktor Amores ay naanyayahan maging isa sa mga tagapagsalita para sa naturang National Conference of Provincial Agrarian Reform Coordinating Committee (PARCCOM).  Sa naturang ginawang pagpupulong, inilahad niya ang mga aksyon at programang naipatupad ng LRA-CARP sa kasalukuyang taon at maging mga programa at badyet ng LRA-CARP para sa taong 2018.

     Sa Disyembre 4-6, 2017, sa utos ni Administrator Renato D. Bermejo, nagtungo si Direktor Amores kasama ang piling kawani ng LRA at ng LRA-CARP sa RD Tagbilaran, Bohol at nagsagawa mg imbentaryo at imbestigasyon sa mga transaksyon ng CARP sa nabanggit na lugar.

oss pic           The One Stop Shop (OSS) is a conglomeration of the various offices’ frontlines in the Central Office. It provides more convenient and efficient service in a common location at the lower ground floor lobby, equipped with modern facilities such as a queuing system, a free Wi-Fi “Juan-Konek” Internet server, and an ARTA-compliant atmosphere. Divided into several windows, available services include the status of lots and decrees, certified true copies of survey plans with their technical descriptions, microfilms of titles and plans, certified true copies of anywhere-to-anywhere (A2A) titles, as well as dedicated cashiers for the payment of services. There are also windows that provide assistance for all kinds of inquiries and complaints, the receiving of communications and court documents, and a separate room for Officers-of-the-Day of different sections for those seeking technical advice.

          The facility formally opened on the 1st of February of 2015 during LRA’s 112th Anniversary with a ribbon-cutting and a Eucharistic celebration. Now supervised by the Director of Land Registration Operations Service Engr. Porfirio R. Encisa, Jr., with the support of Administrator Renato D. Bermejo, the OSS is the new face of the Authority’s Central Office before the general public.

       Notice is hereby given to the public that unscrupulous individuals have been posing as members of the Cabinet, including the Executive Secretary, or name-dropping the latter in fraudulent schemes to solicit funds from the public.

       In particular, please be warned that the Office of the President (OP) or the Office of the Executive Secretary (OES) has not authorized any person to solicit money or other things of value from the public for the alleged benefit of Marawi soldiers, senior citizens, illegal drug campaign, or any other cause, for that matter.

Memorandum Circular No.065

                                                                                                                               SALVADOR C. MEDIALDEA
                                                                                                                                    Executive Secretary

The Authority has issued a circular which provides rules, procedures, and guidelines for the implementation of a system for the Automated Client Entry for Certified True Copies of Certificates of Title (ACE-CTC).

Done in concurrence with the agency’s mandate to preserve the integrity of the land registration process—which includes the implementation and continuance of the Torrens system of land titling—and through the Land Titling Computerization Project (LTCP), the issuance seeks to further improve the LRA’s services to stakeholders by allowing them to directly enter their requests for certified true copies of system-generated titles and titles electronically stored in another computerized registry. Although the measure initially covers the two mentioned transaction types, other transaction classes shall be included upon issuance of a memorandum requiring the addition.

Administrator Renato Bermejo signed the directive, officially designated as LRA Circular No. 28-2017, on 20 September 2017. The circular takes effect fifteen days after its publication in a newspaper of general circulation and after the filing of 3 copies of the measure with the UP Law Center.